How many folders can you have in outlook

And these limits can cause a lot of trouble. In almost all cases you can avoid these issues, when you follow some principals. Folder Limit This limit is by far the most seen issue in the fields this is at least true for me and my teammates! In the past the limit was and was increased to for the C2R version of Outlook. This is mentioned first in the resolution section of the KB article: Performance and synchronization problems when you work with folders in a secondary mailbox in Outlook.

The synchronization of the shared folders is improved so that Outlook will no longer encounter the shared folders limitation, and Outlook should be able to accommodate up to 5, shared folders. The new functional limit will vary by Outlook's available resources and system configuration.

These changes were released to the Office Monthly Targeted channel with the version release, to the Office Monthly Channel with the version Build For more information, see Lifting the Folder Limit in Outlook. But what does this really mean? Who and when are you really affected?

What is not mentioned in the KB article is something more severe. In a manager delegate-scenario the following can happen:. Concurrent connections For every mailbox Outlook establish 1- 3 connections. Depending on the client-side installed add-ins, there could be more connections.

For shared mailboxes however, this gets trickier. Fortunately, when we looked harder at our options we were able to find another means of learning that something changed in the folder hierarchy — a special property on the folder that is updated when anything within it changes. Sync for shared mailboxes without running into the folder limit! Whereas I can call Get-MailboxFolder just fine. Also was able to obtain this info when I tried to re-import the cmdlet. This makes it seem like it is not allowed at the O level, perhaps only directly on the Exchange server: Import-Session : Running the Get-Command command in a remote session returned no results.

We have this issue. Our accounts email has clients and probabaly just as many suppliers and our office manager spent days organising new folders and subfolders. When we started sharing the mailbox with a couple of people, in order for them to deal with Account emails, synchronisation problems arose with thier main emails and account emails and we never noticed for a while.

Even with core i7s and Outlook problems started although the mailbox itself is well under 5gb. Very annoying. Now we have to somehow manually move all those emails from years back across from folders and subfolders from within those into one big new folder archive we will have for all suppliers, because of now understanding these limits now.

Unless there is a tool that can do this? If there is please do let us know. Sorry for the late reply. The question i would ask is unless their is a legal reason to maintain all these old emails why are you keeping them? One of the reasons could be you expect a tax investigation?

Do you offer extended warranties? If you need some of the data to be remembered hire a computer degree intern for the summer and give them the task.

Job done. Despite that, the folder limitation applies even if the folders are empty. You are commenting using your WordPress. You are commenting using your Google account. You are commenting using your Twitter account. You are commenting using your Facebook account. Notify me of new comments via email. Notify me of new posts via email. Email LinkedIn. Widgets Connect Search. Count But keep in mind that folders is per profile and not per mailbox when talking about Outlook — therefore when diagnosing a user who has their own primary mailbox and access to three shared mailboxes, you do need to total the three shared mailboxes and the primary mailbox.

Troubleshooting Guide Firstly, determine the issue is likely being caused by the size of the OST file. Compare this with other users who report no issues with Outlook performance. This tool removes earlier versions of email from within a conversation, on the basis that the conversation exists within the last email in the conversation. I ran this tool on my own mailbox, the results of which were quite impressive when you consider the percentage reduction in the mailbox: Here is the size before And here is the after Consider changing the archive policies on problematic mailboxes.

If you have archiving enabled on Office Mailboxes, it would be wise to reduce the archive period. How much email do your users really need in their primary mailboxes? Your mileage may vary. In theory, most people will respond to email as it comes in, and refer to past email as needed. Transferring historical email into the Online Archive effectively forces the Outlook client to not cache this email Outlook does not cache the Online Archive , thereby further reducing the size of the OST.

If the total folder count is above , there will still be performance issues, so keep that in mind. Calendar performance is inconsistent. For example, meeting updates may not be reflected in the primary, shared or delegated Calendar. If you have lots of mail folders, you may experience performance issues such as the following: Folders are not displayed correctly, or they take a long time to appear, especially in cached mode.

If your Outlook profile has shared mailboxes and has caching enabled Download Shared Folders is selected , folder synchronization issues, performance issues, and other problems occur if the number of shared folders per mailbox exceeds , as described in Performance and synchronization problems when you work with folders in a secondary mailbox in Outlook. Additionally, errors are logged in the Sync Issues folder and "" events are logged in the Application log.

In extreme cases, if there are more than 10, folders, Outlook is very slow to open. This behavior occurs because it takes a long time to enumerate the folders. Cause This problem may occur if you have folders that exceed the limit for the number of items per folder or if you have too many folders total.

The limits for Outlook , Outlook , Outlook , and Outlook are as follows: , items per folder 5, items per Calendar folder Resolution Important Follow the steps in this section carefully. Is this page helpful? Yes No.